Allocations

Criteria for Allocation

Number of active participants

Clubs will get a certain number of points for every player that is recognized as an official player. University Recreation will maintain each club’s official roster in the office. A player becomes official when they turn in these forms, Medical Form, Medical Insurance Verification Form, and Inform / Consent Form, and physical forms for contact sport members.


12 members = 1 Point
13-20 members = 2 Points
21-30 members = 3 Points
31-40 members = 4 Points
41+ members = 5 Points

Publicity
Clubs will receive a certain number of points for any positive publicity that they receive from local, regional, or national newspapers, television, radio, etc. (clubs will lose points for negative publicity). In addition, clubs will receive points for developing, maintaining, or updating a website.

1 Point For each Article in the Appalachian Student Newspaper
1 Point For each Article or Interview on 90.5 “The APP” radio station
2 Points For updating your club’s website with minor changes (this includes contact information, schedules, and team rosters)
2 Points For each Article in a Boone area newspaper
2 Points For each Article or Interview on local radio stations
6 Points For website development, maintenance, and major updates (this includes major changes to an existing website, new photos, and updated information, indepth results, different features, etc.).
2 Points For Statistics on a regional website or websites, (including team or individual results, conference standings, etc.)
6 Points For each Article in a regional paper, or website.
6 Points For each Article or Interview on regional television.
10 Points For each Article in a national magazine, newspaper or Website.
4 Points For Statistics on a national website or websites, (including team or individual results, conference standings, etc.)
10 Points- For each Article or Interview on national television
This is a cumulative category; clubs can accumulate points for every documented form of publicity they receive.


Number of games held, tournaments, shows, competitions, etc.

Clubs will receive a certain number of points for the number of events in which the team competes. Home matches count as two events, a day long tournament counts as four events.

1-5 events = 1 Point
6-10 events = 2 Points
11-15 events = 3 Points
16-20 events = 4 Points

*Events become official by the team submitting a Travel Form or Facility Form.

Longevity

Clubs will receive points for each year they have been an established Club Sport on campus. Clubs that are removed from Club Sports Council and are reestablished the following year must start over again.

1-2 years = 0 Point
3-4 years = 2 Points
5-6 years = 4 Points
7-8 years = 6 Points
9 plus years = 8 Points

National Governing Body League Dues

Clubs who pay large national governing body dues will receive more points than those who have less expensive dues.

$0 = 0 Points
$1-200 = 1 Point
$201-400 = 2 Points
$401-600 = 3 Points
$601-800 = 4 Points
$801 plus = 5 Points

Equipment

Clubs can receive points for the team equipment that they buy. Team equipment is considered anything that the team uses as a group for practice and competition. This includes uniforms, balls, training equipment,

$5-100 = 1 Point
$101-500 = 2 Points
$501-1000 = 3 Points
$1001-1500 = 4 Points
$1500 Plus = 5 Points

Travel

Clubs receive points for travel for competitions.

State = 1 Point
Region = 3 Points
Nation = 5 Points
International = 10 Points

Regional travel is defined as travel within Tennessee, Virginia, West Virginia, South Carolina, and Georgia.

Regional / National Prominence

Clubs that are competitive in the region and nation will receive bonus points.

Conference = 1 Point
Conference top 5 = 2 Points
Regional Championship = 3 Points
Regional Championship top 5 = 6 Points
National Championship = 7 Points
National Top 5 = 10 Points
National Champion = 15 Points

This is not a cumulative category. Clubs receive points for the highest level reached. For example a team (or individual) qualifying for national competition receives 7 seven points rather than 19. For individual sports, clubs can receive points for an individual advancing to higher competition. Clubs turn in official results along with supporting documents at the end of the year.


Fund-raising, donations, financial sponsorships.

Clubs will receive points for money raised through fund-raising, donations and sponsorships. Because many sponsors give product directly to the team, any club can claim the retail price of the gear given through sponsorship as funds collected. Funds collected through donations will have to go through the University Fund. This is an account that can be “earmarked” specifically for your club. It will give the benefit of a tax-deductible donation for your donor, and document the funds for your club. Clubs will have to document any fund-raising activity through bank deposit slips.

$500-1000 = 1 Point
$1001-1500 = 2 Points
$1501-2000 = 3 Points
$2001-2500 = 4 Points
$2501 plus = 5 Points

Paperwork & Organization

Teams will receive one extra point for turning paperwork in on time and being organized with your financial records during your club’s budget meeting.

Community Service

Teams will receive budget points for participating in community service projects as a group. These projects can be found through the ACT Program (2nd floor student union), or by volunteer for another Club Sports event. Service programs that you’re doing for a class do not count, unless approved by the Coordinator of Club Sports. You must have a minimum or four club members at any project to count for points. These projects can also count toward club events.

4 Members = 1 Point
5 — 10 Members = 2 Points
10 — 15 Members = 3 Points
15 — 20 Members = 4 Points
20 — 25 Members = 5 Points

Club Awards

Teams will receive and extra budget point for getting of the three Club Awards.

Subtractions from point total

Teams will get deductions from their point total for the following infractions: missed Council meetings, failure to turn paperwork in on time, failure to cancel a scheduled practice, any actions listed in infractions section of this handbook. Usually, teams will lose one point per occurrence, but the final point loss is up to the Coordinator of Club Sports and the Executive Board.

Point totals are based on documented competitions, travel forms, and receipts. If you can’t prove that you spent the money or went to a competition, it didn’t happen!

Non-allocated Funds

1. Non-allocated funds are defined as dues/assessments of team members and self-generated monies (fund-raising, donations, etc.).
2. Any team must manage non-allocated funds through its financial accounts.
3. These funds may be used for any member-approved allocation without restriction from the Club Sports Council.
4. The Center for Student Involvement and Leadership will provide operating procedures and other information regarding fund-raising and soliciting by recognized student clubs and organizations. For these specific procedures, refer to the Center for Student Involvement and Leadership's Guidelines for Student Organizations.

Contact Us

    

Phone: (828) 262-2100
UREC Hotline (828) 262-UREC
(for game schedules and cancelations)
SRC Console: (828) 262-8704
Quinn Rec Center: (828) 262-3035

A department of UREC in the division of Student Affairs.

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