Purpose of the Council

The mission of the Club Sports Council is to promote sportsmanship, competition, and recreational fun. The Club Sports Council will strive to provide leadership, coordination, and cooperation among all of the Appalachian State University Club Sports Teams.

The Council is an association of student-run club sports teams united to provide opportunities for competitive sport activities at all levels of ability and serves as a liaison between the member teams, the Coordinator of Club Sports, the Club Sports Programmer, and the University Recreation Department. The Council encourages members of the Appalachian State University community to experience responsibility and leadership challenges and establishes policies and procedures for the operation of the club sports teams.

The Appalachian State University Club Sports Council Constitution may be found in the Handbook Appendix.

Responsibilities

The responsibilities of the Council are to provide the following:
1. Administrative leadership to support the Club Sports Program.
2. Regularly scheduled meetings.
3. Recognition of new teams.
4. Budget allocations.
5. Disciplinary review and corrective action.
6. Recommendations concerning policies, procedures, and participant concerns.

Composition

The Council is composed of one (1)-voting representative from each recognized and affiliated team.

Executive Board

The Executive Board is the administrative arm of the Council and ensures its smooth operation. The Board is responsible for creating the Council’s agenda, run regular meetings, take attendance, record minutes and Council actions, assign sub-committee work, plan the year-end social, assist in planning the New Officer Conference, and help publish a Club Sports newsletter (twice a semester). The Executive Board will meet with the Club Sports Coordinator and Programmer (approximately every other week) to discuss key issues and assign tasks as needed. Each Executive Board Member will have an equal voice / vote in all Executive Board decisions. (Executive Members will not have a vote in Council decisions unless in the event of a tie.) The Executive Board will not be allowed to officially represent their clubs in Council meetings.

Executive Board Members

Chairperson
The Chairperson is responsible for facilitating all Council meetings, organizing the Council’s agenda, soliciting input from other clubs, and representing the Council in all dealings with the University and its officials. He or she assists the Coordinator of Club Sports in addressing the needs of the Club Sports Teams.

Vice-Chairperson
The Vice-Chairperson is responsible for the roles and duties of the Chairperson in the event of his or her absence. This position is responsible for the assignments of all sub-committee work. If the Chairperson should step down during his or her term, the Vice- Chairperson will fill in as Chairperson for the remainder of the term.

Secretary
The Secretary records all minutes and actions taken by the Executive Board and Club Sports Council. Responsibilities also include taking role at Council meetings, reporting decisions made by the Executive Board, and helping promote Club Sports to the University community.

1. The Executive Board Members must be elected by the Council prior to the last meeting in March for the upcoming academic year.
2. Any officer failing to fulfill his/her responsibilities or found to be in violation of University policies may be removed from office with a two-thirds majority vote of the Council’s membership.
3. Multiple terms are allowed with the Council’s vote of approval, prior to the election.

Meetings

1. The Council will meet every other Wednesday during the regular fall and spring semesters or as designated by the Council.
2. Each member team must be represented at all Council meetings, by a team officer. This person may not be a typical club member.
3. Penalties for absences are as follows:
1st absence -- team is given a warning of what may happen if they continue to miss Council meetings.
2nd absence -- reduction of team's budget by 50% with two-thirds majority vote of the Council membership. If a team is voted a 50% reduction and they have already spent more than the reduced amount they are denied further funds.
3rd absence -- teams funds may be taken, and the club may be suspended from the Club Sports Council with two-thirds majority vote of the membership.
4th absence -- the team will be dismissed from any affiliation with the Club Sport Council.

Voting

1. Each member team will have one (1) vote per issue.
2. Polling and proxy voting are at the discretion of the Council.
3. Any officer, except for any Executive Board member, may also serve as the voting representative for his/her team.
4. In the event of a tie, the Executive Board Members will cast the deciding vote.

Constitutional Changes

The Coordinator of Club Sports and the Club Sports Programmer must present all constitutional ratifications and amendments made by member teams for review. The changes will then be submitted by the Director of University Recreation and to the Vice-Chancellor of Student Development for final approval.